Communication and alarming

  1. Test whether the PFSO or his deputy is available during:
  • Office hours
  • Evening
  • Weekend
  • Holidays
  • Business trips
  1. Test all communication systems that are used to enable an effective and uninterrupted communication between personnel, ships and authorities, like:
    1. Radio- and telecommunication systems
    2. Telephone
    3. GSM
    4. Mobilephone / Walkie talkie
    5. VHF
    6. Radio
    7. Satelite telephone
    8. Email
    9. Public address system
    10. Equipment in control room
    11. Spare equipment
  1. Check is the lists with important phone numbers are correct
  1. Check whether security personnel has familiarised itself with the operation of communication equipment.
  1. Case: You discover that there is a malfunction in the communication equipment.
    1. What do you do? (repair or replace the equipment  / notify the PFSO)
    2. Test how fast the repair service can be on site
  2. Simulation/Case: Simulate a bomb threat. It is 10.00h. The operator calls you that he has just received the following message: “a bomb will explode within 30 minutes in hangar 1. This is no joke.” The operator says the message seemed credible. A ship is about to arrive. What do you do in chronological order?
    1. Have the BHV evacuate the port facility according to procedure
    2. Call the SSO or captain to delay the ship till further notice or divert the ship to another terminal
    3. Call the authorities (bomb squad)
    4. Let the operator fill out the standard Bomb threat form
    5. Block all access to hangar 1 to all persons except the appropriate authorities
    6. Find a detailed plan for the port facility and hangar 1 and try to identify possible locations for a bomb
    7. Help the authorities on their request with the search
    8. When the area is cleared by the authorities, personnel can get back to work
    9. The ship can be allowed to moore.
  1. Test the alarms and/or sirens
  2. Perform a fire drill
    1. Sound the fire alarm
    2. Have the BHV evacuate the port facility according to procedure
    3. Evaluate

  3. Perform an evacuation drill for part of or the entire port facility
  4. Test the working of your emergency plan
    1. Alarming
    2. Use of checklists
    3. Timing of evacuation
    4. Cooperation
    5. Internal and external communication

In cooperation with the SSO:

  1. Discuss with the SSO who does what and how tasks and responsibilities are divided, when the security level for the ship and/or port facility is raised (Tip: use a mooring agreement / DoS to arrange the division of tasks and responsibilities according to a standard)
  2. Fill in a Declaration of Security by example
  3. Test the communication, coordination, availability of life-saving and security equipment, procedures and reactions to incidents of ship and port facility
  4. Case: A ship is anchored at 2 miles from the Port facility. The SSO or captain calls the PFSO to report suspicious activities in the direct neighbourhood of his ship. What do you do?